Vital Record Certificates

Statewide Issuance of Birth/Marriage/Death/Divorce Certificates

With the new statewide issuance law now in effect, if the vital record you are requesting falls within the dates listed below you can obtain the copies from The Portage County Register of Deeds office despite where the event took place in the state of Wisconsin.

Records Available for Statewide Issuance

Note: It is a felony to copy or reproduce these certificates per Wisconsin State Statute 69.24(1).

Expedited Service

For your convenience, you can process online requests through an independent company that the Portage County Register of Deeds has partnered with to provide you with this service; VitalChek. An additional fee is charged by VitalChek for this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®.

In-Person

Download and print one of the following Vital Record application forms.

• Complete all parts of the appropriate form, OR forms are available in our office for completion.
• Visit the Portage County Register of Deeds Office Monday through Friday, from 7:30 am to 4:15 pm
• Bring a valid photo i.d. (driver's license or government-issued i.d.)
• Acceptable forms of payment: cashier's check, money order, or cash.

Credit/Debit cards and personal checks are not accepted.

Regular Service via Mail

For birth or marriage certificates throughout Wisconsin and deaths, divorces or domestic partnership declarations/terminations that occurred in Portage County:

• Download and print one of the following Vital Record application forms.
• Complete all parts of the appropriate form.
• Enclose the following in an envelope:
  • The completed form you printed. 
  • A self-addressed stamped envelope.
  • Appropriate payment.
  • A photocopy of your valid photo ID.
  • Acceptable forms of payment: cashier's check, money order, or cash. Credit/Debit cards and Personal Checks are not accepted
• Mail the completed form and payment to:

Portage County Register of Deeds Office
1516 Church Street
Stevens Point
WI 54481.

Certificate Application Forms

• Birth Certificate Application (PDF)
• Death Certificate Application (PDF)
• Marriage Certificate Application (PDF)
• Divorce Certificate Application (PDF)

Certificate Copy Fees

• Birth Certificate - $20
  Additional copies were ordered at the same time as the first copy - $3 each.
• Death Certificate - $20
  Additional copies were ordered at the same time as the first copy - $3 each.
• Marriage Certificate - $20
  Additional copies were ordered at the same time as the first copy - $3 each.
• Divorce Certificate - $20
• Additional copies were ordered at the same time as the first copy - $3 each. For divorces taking place prior to January 1, 2016, please contact the Clerk of Courts Office.

Required Identification

Identification is required to pick up certified copies of vital records in person. A photocopy of the applicant's i.d. is required with mailed applications.

The acceptable forms of identification are:

One of These

• Valid State Issued driver's license or ID card
• Tribal or Military ID card
• Valid Government-issued employee ID card or badge with a photograph
• Passport

Or Two of These

• Bank/Earnings statement
• Current, dated, signed lease
• Current Utility Bill with accurate address
• Traffic ticket
• Hunting/Fishing license
• Vehicle registration/title

All forms of identification must show your current name and address. Expired cards or documents will not be accepted.

Certified Vital Record Issuance Hours: 7:30 am to 4:15 pm. 

Learn more at the Wisconsin Register of Deeds Association.